Digital Signatures & E-Signatures: From Paper Chaos to Instant Approvals for Mid-Size Contractors

Before & After: A Digital Era for Mid-Size Contractor to Change  

Before: Remember the old days? All the construction firms and general contractors were struggling with a mess of paperwork. Imagine the time-consuming ritual of printing out every single aia contract, finding the document history to avoid fines, coordinating the physical exchange to create signature digital, and the agonizing wait for that final, crucial sign-off. This legacy workflow wasn't just tedious; it was an unnecessary brake on your business acceleration, introducing compliance vulnerability and frustrating your partners.

After: Picture a world where approvals are instantaneous, project mobilization is accelerated, and your team can efficiently create digital signature flows for every document. Our featured firm, "Thompson Building Group," achieved exactly this paradigm shift. They moved from days-long approval cycles to near real-time sign-offs, all thanks to a systematic pivot. Bridge: How did they traverse this gulf? This case study reveals the precise roadmap Thompson Building Group used to standardize their processes with GoBuid. By combining the flexibility of e-signatures with the advanced security of digital signatures, they optimized every contractor template they use. Read on to learn how this shift drove a massive leap in efficiency and profitability.

The pain point of Thompson Building Group Before Using E-signature

• Missing paper forms and email approvals frequently caused conflicts between parties, leading to a loss of $5,000 in fines.
• Admin staff require an average of two weeks to follow up with engineers and Project Managers (PMs) for signature collection.
• Workers face an average delay of 1.5 hours while awaiting the site manager's signature to begin work.
• The lack of a centralized view on the status of forms (pending, approved, or overdue) led to incomplete documentation, ultimately disqualifying the grant application.

GoBuid E-Signature Solution: Streamlining Approvals for Thompson Building Group Contractors

• Cloud-Based Data Center:

GoBuid categories and securely stores all contracts, contractor templates, and digital forms, ensuring zero lost documents and allowing them to find any file up to 8 hours faster.

• Digital Signature (E-Signature):

Enable instant approval and signature collection upon form submission, maximizing productivity by eliminating waiting time before work begins.

• Custom Online Form Builder:

Use our drag-and-drop builder to instantly create any custom construction document, ensuring their projects maintain full regulation compliance for all daily construction needs.

• 30+ Pre-Built Contractor Templates:

Get fast access to essential forms like the site diary, AIA contract, permit to work, various inspection forms, and contractor lien waivers form. This saves significant time, boosting both service quality and legal protection.

• Form Tracking & Sharing:

The system provides real-time form tracking, full history timestamps, and automatic reminders, allowing Thompson Building Group to completely collect all documents required for grant applications and avoid fines across the entire project cycle.

Steps to Success: E-signature Real Case Application

1. Form Migration & Setup

• Converted existing site diary, aia contract, permit to work, safety inspection, quality inspection and contractor templates into GoBuid’s drag-and-drop form builder

2. Digital signature (e-signature) setting: Workflow Customization

• Defined custom approval paths by form type (e.g., safety → PM → Director)

3. Training & Mobile Setup

• Join our demo and claim a free setup (including projects, members, and forms) plus complete onboarding training. Let GoBuid experts implement the system for you, making sure your whole team is connected and running quickly via the mobile app.

4. Live Monitoring: Instantly approving by e-signatures and completing form collection is no longer a dream—it's possible right now

• Reviewed forms completion rates and identified the overdue one right away.

Outcomes (first 30 days)

• 99% fewer lost forms, as all submissions and approvals now live in one place
• 60% reduction in admin workload, with automated reminders and real-time status
• 3× faster approvals, with most forms signed off within hours instead of days

Benefits of GoBuid Digital Signature (E-signature) for Contractor

• No more bottlenecks due to lost forms or missing sign-offs
• Project-based full visibility across form status and approvals at any moment
• Cleaner audits & handovers with digital history for every form
• Less admin stress, more time spent on value-driving work
• Faster project momentum, thanks to faster approvals and smoother workflows

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Promo Code: GB44